Local authorities include all regional councils and territorial authorities, council-controlled organisations, local government organisations, and council-controlled trading organisations. Archives New Zealand (Māori: Te Rua Mahara o te Kāwanatanga) is New Zealand's national archive and the official guardian of its public archives. The Minister, as soon as practicable, presents the report to the House of Representatives. The declaration of a public health emergency will last for a period of 7 days but this period can be extended if required. The Freedom of Information Act 2000 provides public access to information held by public authorities. Page last accessed 05 December 2020. Digitised records are available through Archway. A public office that takes over responsibility for a function to which public records relate must give notice to the Chief Archivist of the transfer within 3 months. The Data Protection Act 2018 controls how your personal information is used by organisations, businesses or the government. The following are guidelines for accessing public, pdf records maintained by the California Department of Justice. Section 3 of the PRA sets out the purpose and the relevant regulatory provisions from section 3 are included below. In 1954, the First National Government's cabinet approved the establishment of a national archive and the office of a chief archivist, and the drafting of enabling legislation. . It also gave the chief archivist the power to approve the disposal of official records and to require the transfer of records to the National Archives after 25 years. Unless the PRA provides otherwise, an open access record must be made available for inspection by members of the public free of charge as soon as is reasonably practicable after a request to inspect the record is made to the public office, the local authority, the approved repository, or Archives New Zealand, whichever has possession of the open access record. The definition of public office is broad and organisations should check with us to clarify their status. [2][6] Before 1 February 2011 Archives New Zealand was a separate government department. Records include the records of any task contracted to an independent contractor. . HECTOR BALDERAS Attorney General . It established a cohesive regulatory framework for public records at the Public Record Office and other places of deposit. . 10 of 2010, Act No. No person may dispose of, or authorise the disposal of, public records or protected records except with the authority of the Chief Archivist, unless disposal of a public record or protected records is required by or under another Act. [7], The national office for Archives New Zealand is in Wellington. In 2005, the Fifth Labour Government passed the Public Records Act 2005 to deal with digital archives and the creation of state-owned enterprises. manages the Public Records Act 2005 and works with government agencies to administer the Act; makes sure records of government decision making are created and those of long-term value, including digital, are transferred into its care; provides recordkeeping advice and information to government agencies; makes public archives accessible to government departments, other organisations and the public; manages the public archives in a protected and secure environment; and. provides leadership and support for archival activities across New Zealand. [8][2], Archives New Zealand National Office in Wellington, The position of Director of National Archives and Chief Archivist were held simultaneously since late 1982.[15]. Digital records are also available via DigitalNZ. Access to holdings is available through four reading rooms in Auckland, Wellington, Christchurch and Dunedin, and through a remote reference service. NJDEP Site Remediation Program - Underground Storage Tanks (UST) Main Page: EPAct Report. The Archives Act 1957 established the National Archives within the Department of Internal Affairs. In particular it gives the Chief Archivist, who is also the Chief Executive of Archives New Zealand, powers of direction with respect to archiving and disposal decisions over health information held by the public sector. . The documents remain in the care of the Chief Archivist under the Public Records Act 2005. [34] It provides an award-winning document room[35] containing the latest exhibition technology and a surrounding interactive space for visitors to learn about the documents and the people who signed them. The same applies for local authority records. Every local authority must maintain in an accessible form, so as to be able to use for subsequent reference, all protected records that are in its control, until their disposal is authorised. In relation to managing information, Archives New Zealand's responsibilities include: authorising the disposal of information and records, issuing mandatory and discretionary standards and instructions, providing advice and issuing guidance on how to manage the information and records, providing protocols and processes for deferring the transfer of information and records, issuing the criteria of the independent auditing of public offices recordkeeping practices, inspecting public office and local authority records, controlling and administering public archives, preserving and providing access to public archives. The Council reports directly to the Minister on its functions during the preceding year. 42.56.090: Times for inspection and copying — Posting on web site. Archives New Zealand holds more than 7 million[26] New Zealand government records dating from the early 19th to the early 21st century. The Archives Act also affirmed public access to the National Archives. You can view a copy of the Public Records Act 2005 on the New Zealand Legislation website. In classifying the access status of a local authority record, the administrative head of the controlling local authority must consider whether there are good reasons to restrict public access, or whether another enactment requires the local authority records to be withheld from public access. In 1977, an amendment to the Local Government Act 1974 extended limited protection to local government archives. When a local authority record becomes a local authority archive, it must be classified as either an open access record or a restricted access record. They are given a range of emergency powers to help them carry out this function. 52 Part 5 Environmental health events Public Records Act 2002. [4] It provides independent advice to the Minister responsible for Archives New Zealand on recordkeeping and archives matters, including those for which tikanga Māori is relevant. Public Records Act 1958 is up to date with all changes known to be in force on or before 04 December 2020. It does this in two ways: 1. public authorities are obliged to publish certain information about their activities; and 2. members of the public are entitled to request information from public authorities. [6], The New Zealand Archivist Vol 3 No 1 pages 5–10 includes a more comprehensive history of archives in New Zealand. [28] 110,205 linear metres of physical archives were held in storage as at June 2018.[29]. The PRA sets out obligations of public offices and local authorities in how they create, maintain, transfer and dispose of records. The Mental Capacity Act 2005 covers people in England and Wales who can’t make some or all decisions for themselves. The organisation now has a leadership role for recordkeeping throughout central and local government. In 2000, the National Archives was separated from the Department of Internal Affairs and renamed as Archives New Zealand. Contents Public Health Act 2005 Page 3 46 Notification of prevention and control program . When public records have been in existence for 25 years or are about to be transferred to the control of the Chief Archivist, the records must be classified as open access records or restricted access records. A local authority must provide for the adequate protection and preservation of a protected record it holds, in accordance with any applicable standards or instructions, and must not dispose of a protected record unless notice has been given to the Chief Archivist of the intention to do so. A Compliance Guide for . He Tohu is accompanied by an education and outreach programme including an online component to make it accessible for those not Wellington-based. The Public Records Act 2005 (PRA) establishes a regulatory framework for information and records management across the public sector. The Act replaced the access provisions for UK public records set out in the Public Records Act 1958-67 and also governs access to information held by most public sector bodies. The Act also greatly expanded the role of Archives New Zealand and the powers of the Chief Archivist, and established the Archives Council to advise the Minister responsible for Archives New Zealand. Some are exempt, as defined in section 33 of the Act. This section of APP (management of police information) is the detailed guidance referred to in Home Office (2005) Code of Practice on Management of Police Information. The Minister for Health can declare a public health emergency when an event or series of events could result in serious adverse health effects for the public. . Minister: Minister for Communities and Housing, Minister for Digital Economy and Minister for the Arts Agency: Department of Communities, Housing and Digital Economy . The New Zealand public sector is required by the Public Records Act 2005 (PRA) to create and maintain full, accurate and accessible records of the affairs of government. [36] He Tohu is presented by Archives New Zealand and the National Library of New Zealand, both of which are part of the Department of Internal Affairs. The National Archives' legal position was further entrenched by the passage of legislation such as the Ombudsmen Act 1975, the Official Information Act 1982, and the State Sector Act 1988. . [37][34], List of Chief Archivists / Kaipupuri Matua, Declaration of Independence of the Chiefs of New Zealand, "Wellington's Hope Gibbons fire destroys national archives – 150 years of news", "Minister welcomes State Sector legislation (press release)", "A Chronology of Archives Keeping in New Zealand to 1990", "Address and Contact Details of Archives New Zealand National and Regional Offices", "Michael Wordsworth Standish – Chief Archivist 1962", "A New Chief Archivist for Papua New Guinea", "A special Alert to honour Ray Grover, 1931–2019", "Chief Executive Appointment: Archives New Zealand", "Three new appointments to the Independent Police Conduct Authority", "beehive.govt.nz – Launch of the National Register of Archives and Manuscripts and Formal Farewell to Dianne Macaskill, Chief Executive Archives NZ", "Minister welcomes new National Librarian and Chief Archivist", "Archives New Zealand appoints new leader", "New chief archivist appointed for Archives New Zealand", "About Internal Affairs – Department structure – Business units – dia.govt.nz", Creative Commons Attribution 4.0 International License, "About Internal Affairs – Department structure – Archives New Zealand – dia.govt.nz", "The Archives Council | Annual reports from 2008 to 2015", https://www.dia.govt.nz/diawebsite.nsf/Files/DIA-Annual-Report-2017-18/$file/DIA-Annual-Report-2017-18.pdf, "Archives New Zealand and National Library open the files on the First World War | WW100 New Zealand", "New home for NZ's most important documents opens", "He Tohu: A new home for New Zealand's iconic documents", "Archive Exhibition Project – dia.govt.nz", "Supreme timber award won by Wellington's 'womb-like' He Tohu Document Centre", "He Tohu exhibition created with young people in mind", Public sector organisations in New Zealand, Ministry of Business, Innovation and Employment, Government Communications Security Bureau, Department of the Prime Minister and Cabinet, https://en.wikipedia.org/w/index.php?title=Archives_New_Zealand&oldid=991886274, All Wikipedia articles written in New Zealand English, Wikipedia articles with TePapa identifiers, Wikipedia articles with WORLDCATID identifiers, Creative Commons Attribution-ShareAlike License, New Zealand government recordkeeping and community archives, Jan Tinetti, Minister of Internal Affairs, Stephen Clarke, Chief Archivist Kaipupuri Matua, Secretary of Internal Affairs exercised Chief Archivist powers (1957–1962). The Archives Council Te Rua Wānanga is an unincorporated body established under the Public Records Act 2005. Due to ongoing maintenance in our Wellington repository, you may be unable to order some records through our online finding aid Archway. In classifying the access status of a public record, the administrative head of the controlling public office must consider whether there are good reasons to restrict public access, or whether another enactment requires the public record to be withheld from public access. . To obtain records of another agency, please contact the agency directly. 1835 He Whakaputanga o te Rangatiratanga o Nu Tireni – the, This page was last edited on 2 December 2020, at 09:06. For further information please contact us through our ask an archivist service. The legislature finds that *chapter 42.17 RCW contains laws relating to several discrete subjects. Find out about the legislation on public records access and its history. Every public office must maintain in an accessible form, so as to be able to use subsequent reference, all public records that are in its control, until their disposal is authorised. Help us improve your experience by taking this short survey. The Act covers any recorded information that is held by a public authority in England, Wales and Northern Ireland, and by UK-wide publ… The The attached report is posted in order to comply with the Public Record provisions of the Federal Energy Policy Act of 2005 (EPAct). A selection of records are also available on Archives New Zealand's social media channels, including YouTube and Flickr. Public offices are the agencies and instruments of the legislative, executive and judicial branches of central government. It also has offices in Auckland, Christchurch, and Dunedin. [31], In May 2017, a new permanent archive exhibition He Tohu, opened at the National Library of New Zealand building on Molesworth Street, Wellington. Records held include the originals of the Treaty of Waitangi, government documents, maps, paintings, photographs and film. 15 of 2013.] Parliamentary records, Ministers’ papers, private records, and other records 42 Chief Archivist may accept parliamentary records, Ministers’ papers, and private and other records The Act aims to ensure the public records of Queensland are made, managed, kept, and, if appropriate, preserved in a usable form for the benefit of present and future generations. (e) to provide an appropriate framework within which public offices and local authorities create and maintain public records and local authority records, as the case may be. Section 3 of the PRA sets out the purpose and the relevant regulatory provisions from section 3 are included below. 9 of 2007, Act No. (b) to provide for the role of the Chief Archivist in developing and supporting government recordkeeping, including making independent determinations on the disposal of public records and certain local authority archives; and, (c) to enable the Government to be held accountable by -, (i) ensuring that full and accurate records of the affairs of central and local government are created and maintained, and, ii) to provide for the preservation of, and public access to, records of long-term value, and, (d) to enhance public confidence in the integrity of public records and local authority records, and. While the National Archives were established in 1957, they were preceded by the Dominion Archives and the former war archives at the Hope Gibbons building in Wellington.[2]. The Act also greatly expanded the role of Archives New Zealand and the powers of the Chief Archivist, and established the Archives Council to advise the Minister responsible for Archives New Zealand. Therefore, the purpose of chapter 274, Laws of 2005 is to recodify some of those laws and create a new chapter in the Revised Code of Washington that contains laws pertaining to public records. Every public office and local authority must create and maintain full and accurate records of its affairs, in line with normal prudent business practice. In section 52IJ(2) of the Naval Discipline Act 1957 (police... Public Records Act 1958 (c. 51) 6. [2], In 2005, the Fifth Labour Government passed the Public Records Act 2005[4] to deal with digital archives and the creation of state-owned enterprises. For the first twenty years, the National Archives had to contend with inadequate storage and staffing. 3 of 2005, L.N. Californians have the right under the state Public Records Act and the California Constitution to access public information maintained by local and state government agencies, including the Department of Justice. Right to Information (RTI) is an act of the Parliament of India which sets out the rules and procedures regarding citizens' right to information. Most of these minor changes brought bodies within the scope of the Act. Following Wilfred I. Smith's report,[3] the Government took steps to address those issues. Under the Archives Act, most records are available for public access when they reach the open access period. [23], The Archives Council's reports to the Minister are available on Archives New Zealand's website.[24][25]. Public offices and local authorities, as defined in section 4 (Interpretation) of the PRA, are covered. Every public office must transfer from its possession and control public records that have been in existence for 25 years, unless the public records are to be destroyed, transferred before the expiry of 25 years, or transfer is to be deferred. 42.56.110 . THE INSPECTION OF PUBLIC RECORDS ACT NMSA 1978, Chapter 14, Article 2 . 42.56.080: Identifiable records — Facilities for copying — Availability of public records. The State Records Act 1998 came into effect in 1999, replacing the Archives Act 1960. New Mexico Public Officials and Citizens . [32], He Tohu is an exhibition of three of New Zealand's most significant constitutional documents:[33], The development of the exhibition began in 2014. The Public Records Act 2005(NZ Legislation website) provides, inter alia, a comprehensive framework for the systematic creation and preservation of public archives and local authority archives. For a details of what is digitised by topic see Archives New Zealand's website. 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