The Archives Council is not defined as a public office for the purposes of the Public Records Act 2005. In fulfilling these responsibilities, we ensure that New Zealanders have access to New Zealand's public archives so that they may better understand their heritage and democracy. Internal Affairs Chief Executive Paul James says, “I would like to thank Richard for the progress he has made during his three years at Archives New Zealand. Unlike library collections, archives are unique. In delivering this role, we have responsibility for supporting, monitoring and directing the sector to facilitate compliance with IM requirements. “Stephen stood out due to his passion for information management and standards, and a strong academic background in Archives management. NZ Chief Archivist warns of need for disaster planning Tuesday, July 26, 2011 - 17:35 Public offices should have plans to prepare for and manage the effects of natural disasters on their records and information, says NZ Chief Archivist Greg Goulding in his latest report on the state of government recordkeeping. As I have already argued he or she should be – problem resolved. Chief Archivist/General Manager. The Office was initially located in the BJ Ball Building, Hardinge Street, Auckland. Under the Public Records Act 2005 one of the Chief Archivist’s core responsibilities is to make independent decisions on the disposal of public records and certain local authority archives. Te Rua Mahara o te Kāwanatanga is celebrating Te Wiki o Te Reo Māori. It's only through proper identification, care and wide access that the vital role that archives have can be fully realised to the benefit of society. Current Chief Archivist - Kaipupuri Matua Richard Foy was seconded into the role in August 2017, extended after Election 17, again while the National Archives and Library Institutions (NALI) Ministerial Review progressed and finally to 30 October 2020 to allow for this recruitment to take place. We preserve and protect more than seven million official records, from 19th century treaties to 21st century documents and data. Chief Archivist announces disposal moratorium on records relevant to Royal Commission of Inquiry into Historical Abuse in State Care and in the Care of Faith-based Institutions. In a tribute, in the latest ARANZ Alert newsletter, the current Chief Archivist Richard Foy refers to this story: In 2009 Ray explained to a journalist his lifelong affinity with archives. These records are a witness to the past. View our annual reports on the Department of Internal Affairs website. Help us improve your experience by taking this short survey. Archives can come in a wide range of formats, from written documents to photographs, moving image and sound, both digitally and analogue. The Council reports directly to the Minister on its functions during the preceding year. Our goal is for all New Zealanders to easily access and use this taonga, connecting you to your rights and entitlements and stories – now and for the future. The Chief Archivist has the power to set standards and direct the actions of public agency chief executives in respect of records and information management. They provide feedback on: The aspirations of Māori, and how Archives can contribute to achieving these within its frameworks. Stephen Clarke has been appointed as New Zealand’s permanent Chief Archivist - Kaipupuri Matua. In 2006 Stephen moved to New Zealand, leaving the National Museum of Wales to join Archives New Zealand, and beginning his career in the New Zealand public service. Council members are appointed by the Minister after consultation with the Minister for Māori Development and the Chief Archivist. The Archives Council Te Rua Wānanga is an unincorporated body established under the PRA. “Disposal” in this sense is a general term covering actions that include transferring the records to Archives NZ, destroying records that don’t … Assign responsibility for information and records management to appropriate staff, and record these responsibilities in all strategies and policies. When not at work, Stephen likes to spend time with his two daughters, reading sci-fi and philosophy, watching Scottish football and collecting 1970/80s punk records. Right to Know Day is dedicated to making New Zealanders aware of their right to access information held by organisations about them. At this time his term will end. Once lost, they can’t be replaced. The functions of the Chief Archivist, in achieving the purposes of this Act, are— (a) to exercise a leadership role in recordkeeping in public offices and in the management of public archives in New Zealand; and (b) 1.4 Organisations must have information and records management staff, or access to appropriate skills. “Among his many achievements he has successfully progressed the Archives New Zealand 2057 Strategy work, launched a new user-friendly Archives New Zealand website, initiated a project to replace the existing Archives’ online systems enabling better public access to our government records. Stephen joins Te Rua Mahara o te Kāwanatanga Archives New Zealand from Waka Kotahi NZ Transport Agency where he is currently the Chief Data Officer. After public offices transfer records to Archives New Zealand, they may request them back through … They provide evidence, explanation and justification for past actions and current decisions. Stephen Clarke The Archives Act 1957 established the National Archives within the Department of Internal Affairs. Archives New Zealand - Chief Archivist’s Report: The State of Government Recordkeeping 2018/2019 The Chief Archivist also reports to Parliament on the quality of information management and compliance with the PRA across the state sector. They provide independent advice to the Minister responsible for Archives New Zealand on recordkeeping and archives matters, including those for which tikanga Māori is relevant. She was appointed Deputy Chief Executive of Policy, Regulation and Communities in October 2017. The Minister, as soon as practicable, presents the report to the House of Representatives. Due to ongoing maintenance in our Wellington repository, you may be unable to order some records through our online finding aid Archway. The Chief Archivist is a statutory role under the PRA. When not at work, Stephen likes to spend time with his two daughters, reading sci-fi and philosophy, watching Scottish football and collecting 1970/80s punk records. Te Tari Taiwhenua Department of Internal Affairs Published 08 October 2020 Happy Right to Know Day! His most recent role has been as the Chief Data Officer for Waka Kotahi New Zealand Transport Agency. John has 4 jobs listed on their profile. Of course if the Chief Archivist was an officer of Parliament that would be a different matter. developing knowledge of New Zealand history and government; joining professional associations, which can help you network and find out about work opportunities. On 28 March 2019 the Chief Archivist issued a General Notice (PDF 75 KB) under Section 20 of the Public Records Act 2005 (PRA) to put in place a moratorium on the disposal of any records relevant to the Royal Commission of Inquiry into Historical Abuse in State Care and in the Care of Faith-Based Institutions Te Kōmihana … Archives New Zealand manages public archives. The Archives Council is also not subject to the Public Finance Act 1989, the Ombudsmen Act 1975, and the Official Information Act 1982. There is an office of the Chief Archivist. Wide range of organisations employ archivists. It also gave the chief archivist the power to approve the disposal of official records and to require the transfer of records to the National … 10 Mulgrave Street. He told the on-line gathering that he had learned that the most potent reason for maintenance of public records was … Due to ongoing maintenance in our Wellington repository, you may be unable to order some records through our online finding aid Archway. Archives New Zealand is the single biggest employer of archivists. Ray was Chief Archivist and head of the National Archives of NZ from 1981-1991. Te Pae Whakawairua’s focus is on the medium to long-term direction of Archives New Zealand. Chief Archivist Archives New Zealand Te Rua Mahara o te Kāwanatanga. 1957-62: Secretary of Internal Affairs exercised Chief Archivist powers, 1998-2000: Chris Hurley (Acting Chief Archivist), 2000-01: Lyn Provost (Acting Chief Archivist), 2009-11: Greg Goulding (Acting Chief Archivist), 2011-14: Greg Goulding (Chief Archivist and General Manager Archives New Zealand), 2014-17: Marilyn Little (Chief Archivist and General Manager Archives New Zealand), 2017–2018: Richard Foy (Acting Chief Archivist and General Manager Archives New Zealand), 2018–2020: Richard Foy (Chief Archivist and General Manager Archives New Zealand), The Minister responsible for Archives New Zealand is the Minister of Internal Affairs, Hon Jan Tinetti. These are the records of the New Zealand Government that have been regarded as having long-term value. For further information please contact us through our ask an archivist service. For further information please contact us through our ask an archivist service. In 1954, the First National Government's cabinet approved the establishment of a national archive and the office of a chief archivist, and the drafting of enabling legislation. Te hoatu taurewa i ngā mauhanga kāwanatanga, He Whakaputanga o te Rangatiratanga o Nu Tireni, The Declaration of the Independence of New Zealand, Open Government Third National Action Plan, Proactive release of official information, Archives New Zealand announces permanent Chief Archivist, This site is protected by reCAPTCHA and the Google. Graeme Lee with Chief Archivist Kathryn Patterson and Dunedin Regional Archivist Peter Miller, pictured in … This statutorily independent role is needed to assure the integrity of the record of government. Marilyn has held a number of roles in the Department, including Chief Archivist/General Manager of Archives NZ for three and a half years. Archives New Zealand as a regulator The PRA establishes the Chief Archivist as an independent information regulator within government. Chief Archivist Kathryn Patterson. Media Desk “I am passionate about working in the heritage sector. Stephen Clarke has been appointed as New Zealand’s permanent Chief Archivist - Kaipupuri Matua. As a former anthropologist and a technical practitioner, Stephen understands that successful societal outcomes come from bringing cultural and technical together to create human-centred services that work for people, delivered by technology. Read the Archives Council Charter (PDF 182 KB). The role of Chief Archivist - Kaipupuri Matua is a strategic leadership position, with independent statutory responsibilities, charged with setting the direction for Archives New Zealand. Communication to Māori about Archives’ services. Internationally, Stephen is known as a thought-leader and standards expert having developed standards for records management, digitization of records, and the International Council on Archives: Principles and functional requirements for records in electronic office environments standard. Former Chief Archivist, Ray Grover, has died at the age of 88. Advise Archives New Zealand of the organisation’s Executive Sponsor. must be transferred to the control of the Chief Archivist and the possession of Archives New Zealand after a period of 100 years from the day appointed by the Governor-General by Proclamation under section 23(2) of the Statistics Act 1975; and Born in Scotland, Stephen Clarke is a former engineer who took up a career in archives and records management in the 1990s. Mobile: +64 27 535 8639 email: media@dia.govt.nz. The Chief Archivist is duty bound to act independently in relation to the disposal of public records. In a permanent appointment, we were looking for a Chief Archivist - Kaipupuri Matua who can take our government archives to the people, oversee the preservation and protection of more than seven million official records, lead a passionate team of experts and be part of the transformation of our nation’s documentary heritage sector. New Zealand's chief archivist Richard Foy is investigating the impact of Office 365 and other Microsoft technologies on government record-keeping. The Chief Archivist is to investigate John Key's deleting of text messages. Help us improve your experience by taking this short survey. General Manager, Archives NZ General Manager, Archives NZ. Archives New Zealand administers the Public Records Act 2005 (PRA), which establishes the regulatory framework for information and records management across the public sector. Making the appointment to the Chief Archivist - Kaipupuri Matua role permanent will ensure long-term impact for the institution, staff and sector.”. The Department of Internal Affairs runs the appointment process. Te Pae Whakawairua is the Chief Archivist’s appointed Māori consultative group. Getting value from our memory, information and taonga to make New Zealand a fairer, safer and more equitable place is what inspires me professionally, maintaining our past to inform our future - kia whakatōmuri te haere whakamua. This photograph taken from the opening of the Dunedin Office shows The Hon. Aug 2017 – Present 2 years 4 months. Internal Affairs Deputy Chief Executive Information and Knowledge Services Peter Murray says this appointment panel was looking for a leader to cover the archiving disciplines, regulatory management, Te Ao Māori, digital and delivery. Set the direction for Archives New Zealand We are looking for a Chief Archivist who can take our government archives to the people, oversee the preservation and protection of more than seven million official records, lead a passionate team of experts and be part of the transformation of our nation's documentary heritage … Their holdings include taonga such as the Treaty of Waitangi te Tiriti o Waitangi, government documents, maps, paintings, photographs and films. Chief Archivist Richard Foy kicks off a series of videos with our people talking about their mahi and our taonga. Stephen brings twenty years’ experience leading teams to deliver digital services in the public sector, in agencies including the Office of the Auditor General, Inland Revenue, the Department of Internal Affairs, Office of the Ombudsman, Te Puni Kōkiri and Transpower. The Chief Archivist is also the General Manager of Archives New Zealand. Stephen brings twenty years’ experience leading teams to deliver digital services in the public sector, in agencies including the Office of the Auditor General, Inland Revenue, the Department of Internal Affairs, Office of the Ombudsman, Te Puni Kōkiri and Transpower. We work to ensure effective, trusted government information for the benefit of all New Zealanders. Marilyn joined the Department in 2006. The Government Loans Service at Archives New Zealand notified the Chief Archivist that records lent to the Reserve Bank of New Zealand Te Pūtea Matua had not been returned and appeared to have been lost. After graduating with a degree in history and social anthropology and gaining professional experience in local authority archives and university libraries, Stephen undertook the Archives Administration and Records Management post-graduate professional qualification in the UK, specialising in medieval charters. Chief Archivist's Annual Report on the State of Government Recordkeeping 2016-17. The Christchurch Office of The National Archives opened in 1985 and the Dunedin Office in 1993. Current Chief Archivist - Kaipupuri Matua Richard Foy was seconded into the role in August 2017, extended after Election 17, again while the National Archives and Library Institutions (NALI) Ministerial Review progressed and finally to 30 October 2020 to allow for this recruitment to take place. PM's text deleting to be investigated by Chief Archivist - NZ Herald New Zealand Herald As a former anthropologist and a technical practitioner, Stephen understands that successful societal outcomes come from bringing cultural and technical together to create human-centred services that work for people, delivered by technology. Stephen Clarke has been appointed as New Zealand’s permanent Chief Archivist – Kaipupuri Matua. The provision of services that are relevant and appropriate to Māori. A Māori consultative group, Te Pae Whakawairua, provides the Chief Archivist with … Information on how we support whānau, hapÅ« and iwi to access taonga tuku iho in our care, Contact details and opening hours for our four archives, Te hoatu taurewa i ngā mauhanga kāwanatanga, He Whakaputanga o te Rangatiratanga o Nu Tireni, The Declaration of the Independence of New Zealand, Open Government Third National Action Plan, Proactive release of official information, This site is protected by reCAPTCHA and the Google, Archives Council Annual Report 2019 (PDF 241 KB), Archives Council Annual Report 2016-18 (PDF 272 KB), Archives Council Annual Report 2015 (PDF 172 KB), Archives Council Annual Report 2014 (PDF 173 KB), Minister of Internal Affairs, Hon Jan Tinetti. 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